Why College ERP Implementation Is Not Expensive Anymore!
ERP systems, management software, and cloud-based ERPs, these words seem freaking to many educational institutions even though they have enormous benefits to offer! Do you know the reason? Many of them think that these are expensive and need to invest lots of money to avail themselves. But it is not true! Adopting the digitalized way of college management is no more expensive.
Even the pandemic of Covid-19 forced the educational institutes to adopt the invited digitalization. The government has strictly implemented social distancing policies, every sector has to change its working styles. Many industries like IT, have immediately adjusted to the new norms as they are easily prone to digitalization. The education industry also needed to invent new ways to incorporate the new social policies while keeping the institution functional. An efficiently designed college management system will make you flow through these tedious situations smoothly. But, if you are still worried about the cost of implementation of college ERP, then this write-up will guide you.
Comprehensive Software
A college deals with a variety of sub-processes, that are interdependent and stretching. But, developing separate systems for all sub-processes will create a complex situation. So, educational institutions need a one-stop solution that covers all integrating processes like admissions, payroll, fee management, and others. A thoughtfully designed college management system offers a common platform for all the stakeholders enabling all these activities through the omnichannel feature. So, you don’t have to run for every single software as you will get everything wrapped under one roof. This will facilitate easy access and security to data as the entire data is stored at one centralized location.
Security defined at the next level
Generally, this management software is preferred with its cloud-based integration. This integration will provide utmost security to the data and application. This entire package requires less cost in terms of implementation and maintenance. With the college management system once installed, educational institutes don’t have to worry about anything. All the updates, security, and fixes will be auto-handled by the ERP itself as they are cloud-based.
Customizable solution
The cost varies when you include more features and facilities. More the features, the higher the cost. But with ERP systems, this is not the case. As it is a set of software that is integrated to build a common platform, you don’t need to rely on separate software. Even if you think of being updated with time and converting any manual system into an automated one, then you don’t have to look for another software vendor. You just contact your ERP vendor and tell them the requirements. And new module will be integrated with the existing college management software smoothly. The added functionality will not affect the auto-updates and the system doesn’t require re-customization.
Easy upgrades
You must be worried about frequent upgrades of the system and the cost revolving around it. Any ERP system upgrade will incur different costs like operational cost, manpower cost, and hardware cost that leads to certain expenditure. But, if you go for a cloud-based college ERP system, then these systems are automatically upgraded by the ERP provider that reducing all other related expenses. As this is the auto process accomplished by the server itself, you don’t need to worry about calling the vendors for system upgrades.
Increased Productivity
Till now, you must be aware of the benefits offered by college management software over the manual management process. The major functionality of implementation is accomplished by the ERP provider itself; your college staff can concentrate on their core tasks. Also, the comprehensive system regulates the cash flow by avoiding the expenses on:
- Network maintenance
- Data backup, restore, off-site storage
- System monitoring
- Network infrastructure costs like firewalls, routers/switches
- Expenses for power server
Increased productivity and cost savings aforementioned empower the cheaper implementation of college ERPs.
Ultimate training before real-time implementation
Training staff is one of the ignored aspects of ERP implementation. Your college staff may face lots of challenges after the implementation of the ERP system. So, it is always beneficial to understand the features completely and take a practical demo of the system before real-time deployment. The prior training and knowledge of the system can save a considerable amount of time that can incur post-deployment costs.
Always find a reliable ERP vendor
A reliable ERP vendor can understand your requirements thoroughly and can design tailor-made software that will fit your needs. Educational institutions can save the cost by finding a vendor that will take care from starting phase of software implementation to training, post-deployment services, and support.
Technology is here to assist us to reduce the workload and automating the monotonous work. But at the same time, it serves as a cost-effective solution! So, don’t hinder to implement a college ERP in your educational institute just because of the cost, avail the benefits, and be sure that your institution is ready for grabbing a prestigious position among the competitors!